Are your meetings organized AND focused? Do you think they are the same thing? As long as you’ve got an agenda you’re good to go, right? WRONG! You need a great agenda and you need to stick to it to have the most productive meeting possible.
At GO Where Meetings Matter we believe whenever people meet there is an opportunity to change the world and a recent survey of senior executives in mid-sized to large companies by the Meetings Mean Business (MMB) coalition shows that C-suite executives believe meetings can improve their businesses. Their investment in face-to-face meetings is likely to grown in 2016.
The good news is you’ve done your homework. You know why you’re meeting and what you want to accomplish by meeting’s end. So now you just need to figure out whom to invite, simple right? Not always, sometimes this part is worse than asking someone to the dance! You don’t know if they’re interested, if they will reject you or if you’ll be stood up at the last minute.
The most important step you can take to have a successful meeting is to know when not to meet. Holding meetings that are unnecessary numbs participants and trains them to believe that meeting rooms are torture chambers and meetings are a waste of time.
How many times have you seen participants flee from meeting rooms like they were being chased? When was the last time your team looked forward to a meeting? Why is that? Don’t they want to share information and ideas, learn something new, develop relationships, influence decisions, move forward or create a new plan? Could it be that they aren’t looking forward to the meeting because meetings aren’t as productive as they should be?
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